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Public Complaints

The board recognizes that situations may arise in the operation of the school district that are of concern to the parents and other members of the school district community. While the board welcomes constructive criticism, the board will attempt to keep unnecessary spiteful or negative complaints that do not offer positive advice to a minimum.

The board strongly encourages concerned individuals to attempt to solve problems on an informal basis by discussing concerns with the school employee most closely involved. However, school district patrons may initiate a formal three-step complaint procedure if they feel it is necessary to do so.

Failure to follow the formal three-step complaint procedure shall not preclude individuals from giving testimony at a termination hearing.

The Three Step Process is as follows:

Step 1.

The concerned individual must request a meeting with the appropriate building principal. The building principal must hold a discussion with the complainant and identify the complaint with school employee.

Step 2.

If the concerned individual has not found satisfaction after the meeting described in step 1, that individual may request a meeting with the superintendent to discuss the concern.

Step 3.

If the concerned individual has not found satisfaction after completing steps 1 and 2, that individual may bring the concern to the Board of Directors of the school district. To bring a concern about a school district employee, the individual must notify the board president in writing and the board president will bring the complaint to the attention of the entire board and the item will be placed on the agenda of a Board meeting.

The board will address complaints from the members of the school district community if they are in writing, signed, and the complainant has complied with this policy.

If multiple individuals concerned about the same or closely related items have used the above public complaint procedure and the issue is still causing widespread concern within the school district community, then the Board of Directors may bring the issue to the attention of the superintendent and request the superintendent to re-investigate the issue and attempt to resolve the problem before making recommendations to solve the problem.

Abuse of Students by Employees

The Iowa Code, Chapter 102, requires all school districts to appoint investigators to review allegations of Abuse of Students by School Employees. The Level I Investigator for the Gilbert Community School District is High School Principal Layne Billings. Alternate Investigators are Elementary Principal Staci Edwards, Middle School Principal Chris Billings, and Curriculum Director Carrie Clark . Individuals with concerns regarding allegations of student abuse by school employees should contact one of these Level I Investigators.

Layne Billings Gilbert High School Principal 312 Gretten Gilbert, IA 50105

Chris Billings Gilbert Middle School Principal 201 E. Mathews Drive Gilbert, IA 50105

Staci Edwards Gilbert Elementary School Principal 109 Rothmoor Gilbert, IA 50105

Amy Griffin Gilbert Intermediate School Principal 103 Mathews Drive Gilbert, IA 50105

Carrie Clark Gilbert Community Schools Curriculum Director 103 Mathews Dr. Gilbert, IA 50105

Nondiscrimination Policy

It is the policy of the Gilbert Community School not to discriminate on the basis of gender, race, national origin, creed, age, marital status, sexual orientation or physical disability in its educational programs, activities, or employment policies as required by Title VI & VII of the 1964 Civil Rights Act, Title IX of the 1972 Educational Amendments, Section 504 of the Federal Rehabilitation Act of 1973 and Section 601A of the Iowa Code.

It is also the policy of this district that the curriculum content and instructional materials utilized reflect the cultural and racial diversity present in the United States and variety of careers, roles, and lifestyles open to women as well as men in our society. One of the objectives of the total curriculum and teaching strategies is to reduce stereotyping and to eliminate bias on the basis of sex, race, ethnicity, religion, and disability. The curriculum should foster respect and appreciation for the cultural diversity found in our country and an awareness of the rights, duties, and responsibilities of each individual as a member of a pluralistic society.

Inquiries and grievances regarding compliance with Title IX, Title IV, Section 504, or Section 601A should be directed to the district’s Equity Coordinator:

Carrie Clark

Curriculum Director

Gilbert Community School District

103 Mathews Drive

Gilbert, Iowa; 50105


Inquiries may also be directed to:

Director, Region VII Office of Civil Rights,

U.S. Department of Education

310 W. Wisconsin Ave., Ste. 800

Milwaukee, WI, 53203-2292



Iowa Department of Education

Grimes State Office Building

Des Moines, IA, 50319-0146


Student Records

Student records and rosters are to be used only for the welfare of students. Only authorized school personnel will have access to student records. Lists of student names and addresses are not to be released to private individuals or organizations. The Superintendent may authorize the release of student rosters to colleges, universities, the military services, and similar organizations if such release will result in the offer of beneficial opportunities for the students.


Notice: Corporal Punishment, Restraint, and Physical Confinement and Detention

State law forbids schools employees from using corporal punishment against any student. Certain actions by school employees are not considered corporal punishment. Additionally, school employees may use “reasonable and necessary force, not designed or intended to cause pain” to do certain things, such as prevent harm to persons or property.

State law also places limits on school employees’ abilities to restrain or confine and detain any student. The law limits why, how, where, and for how long a school employee may restrain or confine and detain a child. If a child is restrained or confined and detained, the school must maintain documentation and must provide certain types of notice to the child’s parent.

If you have any questions about this state law, please contact the superintendent. The complete text of the law and additional information is available on the Iowa Department of Education’s web site:


Definition: A homeless child is defined as a child or youth between the ages of 5-21 who lacks a

fixed, regular and adequate nighttime residence and includes a child or youth who is living on

the street, in a car, tent, or abandoned building or some other form of shelter not designed as a

permanent home; who is living in a community shelter facility; or who is living with non-nuclear

family members or with friends, who may or may not have legal guardianship over the child or

youth of school age.

Residency: For purposes of a homeless child or youth, residence for the purpose of attending

school is where the child actually resides or the child’s school district of origin. A child’s school

district of origin is the school district where the child was last enrolled. The deciding factor is the

welfare of the child. As much as possible, the child will not be required to change attendance

centers within the school district every time the child changes residence unless that change

results in the child no longer being classified as homeless.

Homeless Coordinator Layne Billings, GHS Principal, 515-232-3738


Student directory information is designed to be used internally within the school district. It includes the student’s name; grade level; enrollment status; participation in officially recognized activities and sports; weight and height of members of athletic teams; dates of attendance; degrees and awards received.

Annually parents will be given notice of the intent to develop a directory or to give out general information (i.e. academic or extracurricular participation/recognition) and have the opportunity to deny the inclusion of their child’s information in the directory or in the general

information about the students. Parents wishing to have their child excluded should notify the building principal in writing of this request.

The federal legislation NO CHILD LEFT BEHIND ACT of 2001 requires local school districts to provide military recruiters with student’s names, addresses, and telephone listings when requested. Parents or guardians may also notify the principal, in writing, if they do not want this information provided for their students.

A student’s photograph, image, or likeness may be used on the district’s web pages or other district-controlled general distribution publications. Parents must provide written consent prior to their child’s likeness being used in this manner, but consent is not required for each publication. Such consent may be obtained for an activity in anticipation of publication.


Students whose families meet the income guidelines for free and reduced price lunch, the Family Investment Program (FIP), Supplemental Security Income (SSI), transportation assistance under open enrollment, or who are in foster care are eligible to have their student fees waived or partially waived. Students whose families are experiencing a temporary financial difficulty may be eligible for a temporary waiver of student fees. Parents or students who believe they may qualify for temporary financial hardship should contact the Superintendent’s office for a waiver form. This waiver does not carry over from year to year and must be completed annually.