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Coaches Meetings

Coaches meetings are held periodically in order to improve communication, be sure deadlines are met, receive input from coaches regarding decisions affecting athletics, and emphasize Lebanon’s objectives for the athletic department. Coaches will be informed via e-mail of all meetings at least one week in advance. All meetings are mandatory for the coaches selected to attend (those who receive the e-mail) and will be held in the morning before school.

Teamwork / Cooperation 

Just as any coach would expect from his/her team, all members of the Gilbert coaching staff must be mutually supportive and cooperative. Too many people, including coaches, “put on blinders”; in other words, they become so concerned with and wrapped up in their own program that they fail to recognize the importance of other school programs, even other sports. It is essential that every member of our coaching staff work together to provide our students with the best, most well rounded athletic and developmental opportunities possible. It is never appropriate for a coach to talk to a student about concentrating only on his/her sport, not going out for something else, attending his/her summer activity instead of another, etc. All coaches must be supportive of student-athletes participating in a wide variety of educational and extracurricular opportunities. Never put an athlete in middle of you and another coach.

Parent Meetings

Each head coach will conducts a parent meeting prior to the start of their competitive season. Communication is one of the best ways to avert trouble and gain support.

Possible items to discuss with parents of the students in the program:

  1. The activity conduct policy and training rules.
  2. The chain of command.
  3. Proper training techniques and diet.
  4. The treatment of injuries.
  5. The coaches’ philosophy and the program’s goals and objectives.
  6. Review with the parents the tensions they may experience with a child playing or not playing. All of us feel our children are the best and want them to be happy. If they do not play, the coach is usually blamed. The coach will play his/her best athletes. Athletes have frustrations: they voice them and then usually go on and improve if others do not interfere.
  7. Equipment that the students will need to buy.
  8. Policies regarding transportation, practice, and vacations (spring and winter). 9. Warnings of risk related to participation in the sport.
  9. How conflicts can be resolved if they occur between two school programs. 11. Let the parents know you are open to questions and discussions.
  10. Encourage parents to be positive. Do not tear the team down, talk to the coach if they have concerns.
  11. Our program is an educational one; students will grow from both positive and adverse situations.

Student Supervision

All coaches have a responsibility to watch and address inappropriate student behavior and conduct during the school day and after hours at school activities, if for no other reason to protect damage to people or property. It is imperative we properly supervise all student-athletes in the buildings, locker rooms, at practice, on road trips, and camps. Proactive efforts on the part of the coaches will help to prevent inappropriate behavior in the areas you supervise. Take time to explain your behavior expectations to your student athletes. If you observe inappropriate student conduct or behavior contact the Athletic Director immediately.

Morning Practices 

Coaches who desire to hold practices in the morning before school begins must get approval of the athletic director. These practices may begin at 6:15 a.m. Coaches are asked to monitor the weather conditions in the winter months. If parents or students deem it too dangerous to travel the roads in the winter months for an early practice they will be excused from attending and not be punished for missing the practice. This policy does not affect summer months or when school is not in session.

Banquet Expectations 

The primary purpose of season end banquets is to celebrate successes of the season and recognize the participating student-athletes. Coaches are expected to have a banquet at the end of their season for this purpose. Coaches are encouraged to have the event on District property when able to do so. Size of squad and building availability can be issues that need to be addressed with the Athletic Director. All banquets need to be approved in advance. Coaches are encouraged to schedule their banquet well in advance. The following individuals should be invited to the banquet:

  • Student Athletes and their Families
  • Coaches and Assistants
  • Volunteer Coaches
  • Trainers
  • Student Managers
  • Announcers
  • Video personnel
  • Spouses and / or Guests of the above
  • Special Guests that are instrumental in the success of your season
  • GHS/GMS Administration

Cost should be kept at a minimum. It may be appropriate to charge student-athletes family members. Potluck’s, Desert Bar, or ice cream socials are all acceptable forms of banquet format. Donation requests for the banquet may be made to families or area businesses, however, please communicate the donations and intended use of the funds collected, ie. decorations, meals for coaches, etc. Thank you letters would be appropriate to any donors. Please inform type of banquet, date, location, expenses, and method of funding to the athletic director in advance of event.

Coaches Professional Leave

Professional leave for clinics will be granted by the building principal at their discretion. The Athletic Department will pay for one in-state clinic for the head coach and assistant coaches in each sport. This will be for contracted coaches only. The school will provide transportation to clinics. The school will not pay for meals or lodging.

Coaches Gear

The Gilbert School District will not provide coaching apparel for coaches on a regular basis. Coaches will not accept any gear from an outside source for themselves or any team member without approval from the athletic director.

Professional Organizations

 Coaches are encouraged to join their respective coaching organizations. Memberships in state organizations, when included in clinic registration, will be paid for by the Athletic Department.

Student-Athlete Program Survey

We will use a student-athlete program survey that will provide useful feedback for all coaches in the district. The following “mission statement” sets the foundation for meaningful feedback that coaches can use in the development of their program: “To provide feedback that will help to improve, enhance, and move the program forward” This survey is designed to be used with approximately three weeks remaining in the season. The athletic director will administer the survey each year. This survey will then be reviewed with the head coach of each sport and incorporated into their evaluation. This tool should provide insight, direction, and meaningful feedback for planning improvement of each of our 16 sports.