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Attendance and Eligibility

Students who miss any part of a school day due to illness will not be eligible to participate in a contest, practice, game or any school sponsored event held on the same day. This includes taking part in after school practice sessions.

Students who miss school for reasons other than illness must have their absences excused prior to the day they will miss, either in writing, by phone, or in person to be eligible for that day’s events as either a participant or a spectator. The Principal or Designee has the discretion to allow participation the day of the event, without an excused absence from the prior day, only after direct contact with the student’s parents.

Truancy and unexcused absences will eliminate a student’s eligibility to participate until the student resumes attendance and the truancy or unexcused absence is resolved.

Other actions that may result in loss of eligibility include the following:

  1. Alcohol and Controlled Substances: Any student found guilty of, or who admits to consuming, acquiring, delivering, or transporting of alcoholic beverages or dangerous illegal or controlled drugs will be ineligible for scheduled extra-curricular activity events. For the first offense the student will be ineligible for a period of six weeks. For the second offense the student will be ineligible for a period of twelve calendar months.
  2. Violation of the Law: Any student who is found guilty of, or who admits to breaking the law, or is placed in official or unofficial probation status whether voluntary or not, will be ineligible to participate in scheduled extra-curricular activity events for a period of six weeks. For the second offense the student will be ineligible for a period of twelve calendar months. Violations of the law are those offenses that are more than minor motor vehicle operation offenses. They would include offenses such as shoplifting, theft, etc.
  3. Smoking and Use of Tobacco: Any student who is found guilty of, or who admits to smoking or using tobacco and it is the student’s first offense for that year, will be ineligible to participate in scheduled extra-curricular activity events for a period of two weeks. Any student who is found guilty of, or who admits to smoking or using tobacco and it is the student’s second offense during a given school year, will be ineligible for participation in scheduled extra-curricular events for a period of six weeks

A. Honesty Clause (Pertains to items 1-3)

For the first offense in a student’s career an “honesty clause” will be available. If a student reports his/her offense within 24 hours of its occurrence to his or her coach, the athletic director, the principal, or the superintendent, he/she will have the penalty reduced to a period of three weeks of ineligibility and missing a minimum of one contest or performance. If this penalty is more severe than the regular penalty, the regular penalty will be in effect. This option is available to students only once in a student’s career.

B. Time Frames (Pertains to items 1-3)

A student may become ineligible at a time when he or she is not participating in any extra-curricular activity. In this case the period of ineligibility begins as soon as the student does become a participant any time in the next twelve-month period.

For the purpose of this policy, a week is defined as any week consisting of at least three days of school.

  1. Student Conduct- Interscholastic Competition

Any student who is disqualified from an interscholastic contest by game officials for flagrant, violent, or verbal misconduct will be ineligible for the next regularly scheduled game/meet at that level of competition and all other games/meets in the interim at any level. The second violation carries a four, regularly scheduled, game/meet ineligibility. (In instances of doubleheaders or double duals, etc.; the student is penalized for any remaining activity on that day, as well as the next regularly scheduled contest.) If penalties are imposed at the end of the season and no contest remains, the penalty is carried over in that particular sport until the next school year. The penalty is not imposed from one sport program to the next sport program, unless the student is a senior. Then the penalty is carried over to the next sport program in which that student participates. This policy is in effect in all interscholastic contests, grades 7-12.

Also, any student striking an official shall be immediately suspended for the duration of that athletic season. For a second offense the student shall be suspended from all interscholastic athletic activities for the duration of his/her school career.

  1. Student Conduct- General

Any student whose conduct, either in or out of school, is such as to make him or her unworthy to represent the ideals, principles and standards of the Gilbert Community Schools shall be declared ineligible to participate in co-curricular activities by the administration. It shall be the responsibility of all persons enrolled as students in grades 7-12 of the Gilbert Community School District to obey all policies, rules, and regulations of the district, and to conduct themselves in a manner that will reflect credit to themselves, their school, and their community. The penalty will be a minimum of one week and a maximum of six weeks with discretion for intermediate levels dependent upon the severity of the occurrence or occurrences.

Appeal Committee for Violation of Extra-Curricular Eligibility Policy

Any student that is found in violation of this policy has the opportunity to have his/her penalty reviewed by an appeal committee for all penalties except those in item#4 paragraph 1. (Those penalties are established by the state athletic organizations and may not be modified by local school districts.) A student must file an appeal within five calendar days of being found in violation of policy JFA. The appeal must be filed with the secondary principal or in his/her absence, the superintendent. The committee will review any extenuating circumstances and attempt to insure that the penalty is in the best interest of both the school district and the student.

Committee Members:

Middle School Principal

Faculty Member- Athletic Coach

Faculty Member- Fine Arts Director

Athletic Director

The appeal committee will meet within three calendar days of an appeal being filed in writing by a student. The appeal committee will hear appeals regarding illegal use of alcohol or controlled substances, violation of the law, smoking or use of tobacco, and student conduct. All hearings will be held individually with the student retaining the right to have his/her parents in attendance at the review.

The appeal committee will have the authority to enforce the Board policy as written regarding violations of extra-curricular activities, or to modify the penalty as deemed appropriate by the committee.