Miscellaneous Information and Procedures
Iowa law requires that evidence of immunization be presented before any student will be enrolled in the Gilbert Community Schools. Immunizations required include Diphtheria, Pertussis, Tetanus, Polio, Measles, Rubella, Hepatitis B and Varicella. Mumps immunization is encouraged but not required. A certificate documenting these immunizations is to be on file at school for each student attending and may be obtained through your child’s medical office. All students registering to attend the Gilbert Community Schools, who have lived in a country other than the USA within the past year, must provide proof of a recent Mantoux TB test.
The State of Iowa Law requires all Kindergarten and 9th grade students to have a dental screening when entering Iowa Schools. You can access a form from the Gilbert Community School website at www.gilbert.k12.ia.us under the school registration section.
Accidents or Illness
Our primary aim is to prevent accidents through close supervision and teaching safety in the school. However, if an accident should occur, or a child becomes ill at school, the parent/guardian will be notified as soon as possible. For this reason, it is very important for your child’s contact/emergency information to be up-to-date and complete.
For the health benefit of your child and the other children that are in contact with them, keep your child home if any of the following conditions exist:
- A temperature of 100 degrees or greater
- Vomiting or diarrhea (within 12 hours)
- Earache lasting more than one day
- Persistent cough, croup or chest congestion
- Labored or painful breathing
- Reddened, mattered, or crusty eyes
- Moist, draining lesions on the lip or skin
Some students may need prescription and nonprescription medication to participate in their educational program. Medication shall be administered when the student’s parent or guardian (hereafter “parent”) provides a signed and dated written statement requesting medication administration and the medication is in the original, labeled container, either as dispensed or in the manufacturer’s container. This includes over-thecounter preparations, as well as prescription drugs. Permission forms can be obtained from your student’s building office and from the Gilbert Community School website at www.gilbert.k12.ia.us under the school registration section. When administration of the medication requires ongoing professional health judgment, the licensed health personnel shall develop an individual health plan with the student and the student’s parent. Students who have demonstrated competence in administering their own medication may selfadminister their medication. A written statement by the student’s parents, including student competency in administering their own medication, shall be on file when requesting co-administration of medication. By law, students with asthma or other airway constricting diseases may self-administer their medication upon approval of their parents and prescribing physician regardless of competency.
Personal cell phones, gaming devices, computers, tablets, or music devices should not be used in the building between the hours of 8:05 AM and 3:05 PM with the exception of lunch period. The principal or classroom teacher will grant permission for exceptions to this policy. Cell phones with cameras should never be in used in restrooms, locker rooms, or other similar areas. Use of personal devices at inappropriate times will result in confiscation of the device and returning the item to the student at the end of the school day. A second offense will result in a parent/guardian meeting and returning the device to the parent/guardian after the meeting.
When school technology is misused as outlined in the 1:1 Handbook the following will occur:
- First Offense: Warning and Parent Contact
- Second Offense: Loss of School Technology Privileges at Home for 28 Days
After the second offense, the administrator will handle each loss of technology privileges individually based on the type and severity of the offense
Repair/Replacement of School Technology
When school issued Chromebook devices are damaged or lost, the student assumes responsibility for repair and/or replacement of the device in the following manner:
- First accidental incident of damage–the cost is assumed by the school
- First loss or damage beyond repair–the student assumes the cost of $100
- Second incident of damage or loss—the student assumes responsibility for the full cost of repair or replacement up to $249.
The student is responsible for the appropriate care and storage of the school issued Chromebook device both at school and at home. Examples of inappropriate storage and use include the following:
- Leaving the Chromebook unsecured or unattended
- Lending the Chromebook to another individual
- Using your Chromebook in an unsafe environment
- Using your Chromebook in an unsafe manner
- Loss of your Chromebook
This procedure mirrors our textbook replacement procedure. When any school issued device is damaged or lost, report the situation to the principal immediately. In the case of theft, the student, parents, and the district will file a police report in an effort to recover the device. Investigation of these incidents, due process, and appeals will be handled as outlined in the appropriate sections in this handbook.
Chromebook use is regularly monitored and no expectation of privacy should be assumed. For more details regarding Chromebook use and care see the 1:1 laptop website on the middle school webpage www.gilbert.k12.ia.us.
Display of Posters
Students wishing to display posters within the school building must have these posters approved in the office prior to their being displayed. Posters should be restricted to providing factual information and may be limited in size, quantity, and location of posting. Posters that have not been approved will be removed. A limit of four posters may be posted in the middle school building.
Passes will be required for movement in the halls during class time. Student planners will be the only passes accepted for use at the middle school. Those who abuse the pass system may lose all pass privileges.
The cancellation of school for any reason will be announced first using the school alert system as soon as such a decision is made. The district has established a school alert system to provide notice to parents in case school is postponed, canceled, or dismissed early. Parents are automatically called/e-mailed upon entering that information at school registration. Parents may sign up for text alerts by texting “yes” to 68453.
Fire and Tornado Drills
The signal for the fire drill or for fire alert will be a continuous sound accompanied by flashing lights. Students should proceed to the nearest fire exit as soon as the fire signal is sounded. The signal for a tornado drill or a tornado alert will be given over the intercom and is a non-continuous siren sound. Students should proceed to their tornado safe area as soon as the tornado signal is sounded.
Student Interpersonal Relations
Public displays of affection in school are not appropriate. Students engaging in public displays of affection will be warned, and then lose their opportunity to be with each other at school.
Class and Organization Meetings
The request for a meeting must be filed with the principal. This is to allow the meetings to be planned on a rotating schedule so as to avoid conflicts and allows publication in the weekly update. At least one sponsor must be present at all meetings. The organization’s secretary will submit a copy of the meeting minutes to the office the next day after the meeting.