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Public Complaints

The board recognizes that situations may arise in the operation of the school district that are of concern to the parents and other members of the school district community. While the board welcomes constructive criticism, the board will attempt to keep unnecessary, spiteful or negative complaints that do not offer positive advice to a minimum. The board strongly encourages concerned individuals to attempt to solve problems on an informal basis by discussing concerns with the school employee most closely involved. However, school district patrons may initiate a formal three-step complaint procedure if they feel it is necessary to do so. Failure to follow the formal three-step complaint procedure shall not preclude individuals from giving testimony at a termination hearing. This process is as follows:

  1. The concerned individual must request a meeting with the appropriate building principal. The building principal must discuss the complainant and identify the complaint with school employee.
  2. If the concerned individual has not found satisfaction after the meeting described in step 1, that individual may request a meeting with the superintendent to discuss the concern.
  3. If the concerned individual has not found satisfaction after completing steps 1 and 2, that individual may bring the concern to the Board of Directors of the school district.

To bring a concern about a school district employee, the individual must notify the board president in writing and the board president will bring the complaint to the attention of the entire board and the item will be placed on the agenda of a Board meeting.

The board will address complaints from the members of the school district community if they are in writing, signed, and the complainant has complied with this policy.

If multiple individuals concerned about the same or closely related items have used the above public complaint procedure and the issue is still causing widespread concern within the school district community, then the Board of Directors may bring the issue to the attention of the superintendent and request the superintendent to re-investigate the issue and attempt to resolve the problem before making recommendations to solve the problem.

Abuse of Students by Employees

The Iowa Code, Chapter 102, requires all school districts to appoint investigators to review allegations of Abuse of Students by School Employees. The Level I Investigators for the Gilbert Community School District are Chris Billings, Hope Bossard, Amy Griffin, Staci Edwards, and Layne Billings. Individuals with concerns regarding allegations of student abuse by school employees should contact one of these Level I Investigators:

Carrie Clark

103 Mathews Drive

Gilbert, Iowa 50105



Chris Billings

201 E. Mathews

Gilbert, IA 50105


Nondiscrimination Policy                 

No student in the Gilbert Community School District shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in District programs on the basis of race, color, creed, sex, religion, marital status, ethnic background, national origin, disability, sexual orientation, gender identity, or socio-economic background. The policy of the District shall be to provide educational programs and opportunities for all students.

Inquiries and grievances regarding compliance with Title IX, Title IV, Section 504, or Section 601A should be directed to the district’s Equity Coordinator:

Carrie Clark, Curriculum Director

Gilbert High School

103 Mathews Drive Gilbert, Iowa; 50105



Inquiries may also be directed to:


Director, Region VII Office of Civil Rights,

U.S. Department of Education,

310 W. Wisconsin Ave.,

Ste. 800, Milwaukee, WI, 53203-2292,



Iowa Department of Education

Grimes State Office Building

Des Moines, IA, 50319-0146


Student Records

Student records and rosters are to be used only for the welfare of students. Access to student records shall be to authorize personnel only. Lists of student names and addresses are not to be released to private individuals or organizations. The Superintendent may authorize the release of student rosters to colleges, universities, the military services, and similar organizations if such release will result in the offer of beneficial opportunities for the students.

Student Directory Information   

Student directory information is designed to be used internally within the school district. It includes the student’s name; grade level; enrollment status; participation in officially recognized activities and sports; weight and height of members of athletic teams; dates of attendance; degrees and awards received.

Annually parents will be given notice of the intent to develop a directory or to give out general information (i.e. academic or extra-curricular participation / recognition) and have the opportunity to deny the inclusion of their child’s information in the directory or in the general information about the students. Parents wishing to have their child excluded should notify the building principal in writing of this request.

The federal legislation NO CHILD LEFT BEHIND ACT of 2001 requires local school districts to provide military recruiters with student’s names, addresses, and telephone listings when requested. Parents or guardians may also notify the principal, in writing, if they do not want this information provided for their students. A student’s photograph, image, or likeness may be used on the district’s web pages or other district-controlled general distribution publications. Parents must provide written consent prior to their child’s likeness being used in this manner, but consent is not required for each publication. Such consent may be obtained for an activity in anticipation of publication.

Student Fee Waivers

Students whose families meet the income guidelines for free and reduced price lunch, the Family Investment Program (FIP), Supplemental Security Income (SSI), transportation assistance under open enrollment, or who are in foster care are eligible to have their student fees waived or partially waived. Students whose families are experiencing a temporary financial difficulty may be eligible for a temporary waiver of student fees. Parents or students who believe they may qualify for temporary financial hardship should contact the Superintendent’s office for a waiver form. This waiver does not carry over from year to year and must be completed annually.

Visitor Policy

Visitors to our school must sign in at the front office, state the reason for their visit, and obtain a visitor badge. The administration reserves the right to refuse this privilege to anyone who may disrupt the school day. We encourage our community and patrons to visit our facility and participate in all learning activities.

Student Assistance

A number of processes and services are available to help at-risk students, learning disabled students, or students with a physical or mental impairment. The processes to identify and deliver these services include Response to Intervention (RTI), 504 plans, and Individual Education Plans (IEP). To inquire about these services please contact the building principal, guidance counselor, or any classroom teacher. Upon contact, a detailed explanation of each procedure will be given.